Getting Your Rental Application Approved
- Nov 13, 2019
- 6 min read
Updated: Jun 7
Getting Your Rental Application Approved
You’ve searched... and searched... and yep—probably searched some more to find the perfect rental. Now what? Usually, you contact the landlord, view the place, and submit your application. But after all that effort, how can you be sure you’ll get approved? And honestly—why do you even need to be “approved” just to pay for a place?
Fair question. But as you might guess, getting approved takes more than just being able to afford the rent—though that definitely helps. Renting is unique—you’re essentially buying “time” in someone else’s property while forming an ongoing business relationship. So beyond move-in costs, landlords also weigh your character, finances, communication skills, and rental history when making their decision.
We will guide you on how to get your rental application approved. Let's go!
Get Organized Before You Apply for an Apartment
Landlords favor rental applicants with organized rental applications. Typically, they require an application form, photo ID, proof of income, and an application fee. If relocating for a job, provide a signed offer letter. Self-employed individuals should submit a tax return and bank statements to show steady income. Being organized strengthens your rental application and increases your chances of getting your rental application approved.
Boost Your Chances with a Co-Signer if Needed
If you have low credit or poor rental history, a co-signer may be necessary. This person (often a friend or family member) guarantees the lease and rent payments if you fail to pay. They must usually also provide similiar application documents as the main applicant, so preparing these in advance saves time. If obtaining a co-signer isn't possible, consider offering a larger security deposit or higher rent if feasible. Before applying, it's a good idea to check your credit score to avoid surprises.
Pro-Tip: You can learn how credit reports and scores work through the Federal Trade Commission’s official guide.
"...the approval process... starts from the moment an applicant... inquire[s] about a property and schedules a showing."
Stay Within Your Budget
One common mistake renters make is applying for homes beyond their budget. Landlords typically use the rental affordability formula, which suggests that your monthly rent should not exceed 30% of your income or landlords may simply multiply the monthly rent by 2 or 3. If your gross monthly income doesn't meet this, the rent is likely unaffordable.
Impress landlords by knowing your maximum affordable rent and focusing on rentals slightly below that. For a net annual salary of $50,000, affordable rent is approximately $1,380-$2,080. The good news is that combined net income is usually what is considered. Avoid contacting landlords about properties outside your budget - searching for rentals within your financial means improves your chances of rental application approval.
Pro-Tip: If still unsure, try this rent affordability calculator to set a smart budget before applying.
Understand the Rental Screening Process
Renting a home or apartment is a distinct process. On one hand, you're paying for the time to use a space, but on the other, the landlord has concerns beyond your ability to afford the rent. You’re not just renting space—you’re stepping into responsibility. Will you treat the place like a home or wreck it? Be respectful or reckless and unpleasant? Handle the little stuff—or call over every squeaky hinge? These are the real questions landlords ask before handing over the keys.
These are just some of the concerns landlords have, which is why the approval and the tenant screening process often begins as soon as an applicant reaches out to inquire about a property and schedules a viewing.
Pro-Tip: The HUD Tenant Rights Guide provides crucial information on fair housing laws and what landlords can and cannot consider during the approval process.
Be Honest and Professional
Lying or hiding information on your rental application is a fast track to denial. Landlords will likely uncover the truth during screening—or worse, after move-in—leading to legal trouble and possibly a revoked lease. Honesty upfront, even about red flags, gives you a better shot at approval.
And don’t hide a pet. It's cringe and if discovered, you could lose your deposit, pay extra fees, or even face eviction. If pets are allowed, disclosing them won’t hurt your chances. Want to stand out? Be respectful, show up prepared, and treat the process seriously. A good attitude, courtesy at showings, and dressing appropriately go a long way in showing you’re a responsible tenant.
Factor in Rental Fees
Many apartment complexes and landlords require fees before and after approval. Ensure you have sufficient funds set aside to cover these costs, as lacking them may give a negative impression.
Advance fees may include:
Application fees
Credit check fees
And those required after approval such as:
Security deposits
Pet fees
HOA/COA dues
Cleaning fees
Parking permits
Broker fees
Utility fees
Renter's insurance
First month's rent, and in some cases, the last month’s rent
Application and cleaning fees are common pre-approval charges and are often non-refundable. Understand which fees are needed pre- and post-approval and which are refundable if leasing elsewhere. Be prepared with the necessary funds before applying to secure your desired property.
Know the Market Before Negotiating Rent
As a consumer, seek the best product at the best price. However, real estate is unique, with rentals differing in quality, size, location, amenities, price, and lease terms, affecting rent and leases. Negotiating rent can save money but may lead to a declined application. It's unrealistic to expect a $1,500/month property to accept $1,200/month. Landlords might instead slightly reduce rent to attract new applicants.
Availability often hinders successful rent negotiations. A property with unique features—like a garage—won’t likely drop its rent to match less-equipped options. Use similar local rentals to support your case, but landlords usually only take offers seriously after you’ve applied and shown you’re qualified. And if you push too soon or to hard, expect this response: “I hear you—why not just go with one of those other guys?” Fair enough.
Pro-Tip: Before you negotiate, check out current rental trends and pricing benchmarks using Zillow Research’s Market Data.
It's Not Over Until... It's Over
If you get approved, you've distinguished yourself—well done! But remember, it's not over until it's truly over. The time between approval, the lease signing and moving in is often when applicants reveal their 'true intentions'.
Whether it’s a sudden realization of the financial commitment or a shift in attitude, some applicants change after approval—bringing up new demands, ignoring agreed terms, or acting difficult. Landlords are left thinking, “There were no issues before—so why now? Who is this person?” Stay on track. Meet all move-in requirements, keep your attitude positive, and remember: until you take possession, the lease—and the approval—can still be pulled.
Real Talk from the Front Lines: We once approved a tenant with great credentials—but right after, they missed deadlines and pushed for new terms. We had to walk.
Lesson? How you act after approval matters just as much as what’s on the application.
Related: Top 5 Most Overlooked Lease Clauses
Have a Good Attitude
This might be the most important tip! Searching and applying for apartments can be a stressful time for a prospective renter. Running around looking at multiple places and providing personal financial documents can create anxiety, which sometimes manifests in a bad attitude. Make sure to be polite and friendly to the leasing agent, landlord, or owner. Your pleasant attitude will have a direct impact on the success of your application. This one seems like a no-brainer, but from our experience, sometimes you really do need this reminder.
Final Word: For Rental Application Success
Applying for a rental is a lot like applying for a job. In many markets, there are more qualified renters than quality homes—so it’s competitive. If you show up unprepared, show up late, make demands, or seem disinterested, landlords will move on fast.
But if you’re serious? Show it.
By following the rental application tips above, you’ll stand out in all the right ways—and improve your chances of getting your rental application approved for the place you really want.
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About the Author Ricardo Reis - Learn About Ricardo
Entrepreneur, Inventor, Investor, Military Veteran. Ricardo is a member of G3 Management & Investments a division of Great Lakes Real Estate and a real estate professional. He is a real estate professional and a successful real estate investor for over 15 years.
NOT INVESTMENT, FINANCIAL, LEGAL, TAX, OR OTHER ADVICE: This blog is for informational purposes only and not a substitute for professional advice. We do not offer advice, solicitation, recommendations, or endorsements. You are solely responsible for evaluating the information's merits and risks. Always consult a qualified professional before acting.
